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Service redesign for outpatient services: Strategies to improve the wait

Resource type
Authors/contributors
Title
Service redesign for outpatient services: Strategies to improve the wait
Abstract
Objective To assess the effectiveness of a multicomponent waitlist optimisation strategy on the proportion of patients overdue to be seen for a neurosurgical (spinal pain) outpatient service at an Australian public hospital. Study design An interrupted time series study in the outpatient department of a tertiary referral hospital in New South Wales, Australia. Methods We implemented and evaluated nine waitlist optimisation strategies. We compared a Pre-implementation phase (January 2015–January 2016), a Implementation phase (February 2016–December 2017), and a Post-implementation phase (January 2018–January 2020). We included data from all adults who had been referred for neck and back pain. We used three outcomes of interest; they were: (i) the proportion of patients overdue to be seen (based on their triage category) for a given month, (ii) the proportion of patients that were waiting longer than one year for an initial appointment each month and (iii) the total neurosurgical waitlist number. Results We included data from 11,520 unique individuals who had a mean age of 54 years (SD 17), 51 % (5900) were female, and 8·8 % (1004) identified as Aboriginal and/or Torres Strait Islander. Across the three phases, there were 26,928 monthly data points Pre-implementation, 36,009 Implementation, and 15,326 Post-implementation. The trend in the proportion of patients overdue to be seen in the Post-Implementation phase was 7 % lower (OR 0·93 [95 % CI 0·89, 0·97]) compared to Pre-implementation. Conclusion The waitlist optimisation strategies tested in this study led to a large reduction in the proportion of patients overdue to be seen on the neurosurgical waitlist. The tested strategies can be used by other services to address extended waits in outpatient services.
Publication
Public Health
Date
05/2025
Volume
242
Pages
214-219
Journal Abbr
Public Health
Accessed
7/7/25, 2:13 AM
ISSN
00333506
Short Title
Service redesign for outpatient services
Language
en
Library Catalog
DOI.org (Crossref)
Notes

Study topic: Multifaceted programme to reduce waiting times for neurosurgical outpatient services for spinal pain

Study type: Interrupted time series

Key findings:

  • Patients overdue: The average number of patients overdue for an appointment decreased from 1,550 in the pre-implementation phase to 227 in the post-implementation phase, an 85% reduction (John Hunter Hospital, Hunter New England, New South Wales).
  • Patients waiting >1 year: The average number of patients waiting more than a year for an appointment dropped from 789 in the pre-implementation phase to 6 in the post-implementation phase, a 99% reduction.
  • Total waitlist size: The average number of patients on the waitlist reduced from 2,071 during the pre-implementation phase to 613 in the post-implementation phase, a 70% reduction.
Citation
Davidson, S. R. E., Haskins, R., Ingham, B., Gallagher, R., Smith, D., Donald, B., Henderson, J., Edger, M., Barnett, C., & Williams, C. M. (2025). Service redesign for outpatient services: Strategies to improve the wait. Public Health, 242, 214–219. https://doi.org/10.1016/j.puhe.2025.03.011